Sales, stock, books and tax in one chat
Send a message, say it out loud or snap a photo. Kizai AI understands the transaction, checks with you, then records it. You run the shop; the AI keeps the books.
Sold 3 cases of bottled water to Mr Nam, on credit
3 cases of bottled water to Mr Nam, added to his balance, 3 cases out of stock. Save it?
Save
Saved, balance updated. Bottled water is now below its minimum. Shall I draft a restock order for you to review?
Figures that match from order to tax return
Vietnam's invoice and tax rules increasingly rely on real data. Sales, stock, cash and accounting need to show the same numbers.
From household business to company
Resolution 68-NQ/TW ends presumptive tax by 2026 at the latest and encourages household businesses to become companies.
Declare from real figures
Revenue, costs, receivables, payables and stock must be complete and consistent for filing, year-end and dealing with banks.
E-invoices
Sales need compliant e-invoices, with data sent to the tax authority.
Further guidance may follow. Kizai updates its calculations and forms as new rules are issued.
No new software to learn
The usual way
- Write in a notebook, retype into Excel at night
- Key in every item code, quantity and price
- Scan bank statements to see who paid
- Add up revenue at period end to file tax
- Notice stock-outs and overdue debts too late
With Kizai AI
- Message, speak or snap; the AI records it correctly
- The AI reads it back and saves only after you agree
- Incoming payments are matched to orders
- Tax returns build up from daily records
- The AI warns you first: low stock, tax deadlines, overdue debts
Three ways to hand work to the AI
No long data-entry screens. Use whichever is easiest at the moment.
Message
Type as you would to an assistant.
“Paid 1.2 million for electricity this month”
Voice
Give orders with your hands full.
“Order 20 more cases of instant noodles”
Photo
Supplier invoices, shelves, old notebooks.
A photo of a supplier invoice
A day in the shop, and what the AI takes on
Arranged by when you need it. Jump to a moment of the day.
When a customer buys
One sentence becomes an order
Stock, revenue and the customer balance update together once you agree.
E-invoice with the order
No separate invoicing software to open.
Bundles, promotions, points
Running offers applied correctly; regulars earn points.
Returns
Refund, restock and revenue adjustment kept consistent.
Every channel, one book
Counter, delivery, your web shop and marketplaces, split by channel.
When you restock
Invoice photo to goods receipt
The AI reads items, quantities and prices and records the payable.
Draft purchase orders
Say what you need; the AI drafts the order for your approval.
How much to buy
Based on real sales speed, so cash is not tied up in slow stock.
Which supplier is cheaper
Purchase price history for the same item across suppliers.
In the stockroom
Warned before you run out
Set a minimum per item; the AI alerts you as it gets close.
Items with expiry dates
Tracked by batch, with prompts to sell batches nearing expiry.
Counts without the checking
Read out actual counts; the AI compares them with the books.
Damaged or gifted goods
Write-offs and internal use recorded with a reason.
End of the day
Close the till
Enter the cash you counted; the AI shows any difference from the cash book.
Transfers matched to orders
Bank transfers and QR payments linked to the right order.
Today's expenses
Send “paid 200k shipping” and it is filed under the right category.
Evening sales digest
Revenue, money received and top sellers, every night.
Month end and tax time
Books kept as you go
Sales, purchase, stock and cash records are posted as they happen. Circular 88/2021/TT-BTC templates are available for household businesses.
Pre-filled return
Tax calculated on actual revenue; you check and confirm.
Tax calendar
Reminders before filing and payment deadlines, with an estimate.
Profit and cash flow
Month-on-month, margin per item and cash on hand.
Both sides of credit
Who owes you, whom you owe, and what falls due next.
Ask any time
Ask in everyday words
“How much did we sell this week?” “What is selling slowest?”
Product rankings
What drives revenue and what to buy less of.
Look up a customer or supplier
History and balance in a single answer.
Pre-configured by industry
Choose your industry at the start and its specific workflows are switched on.
Grocery and retail
- Ring up by product name, scanning optional
- One item, many units: case, pack, bottle
- Buy-now-pay-later for regulars
Cosmetics
- Batches with near-expiry warnings
- Gift sets that deduct each item
- Follow-ups for repeat buyers
E-commerce
- Orders from several marketplaces in one place
- Marketplace payouts matched to each order
- True profit after fees, per marketplace
Distribution
- Prices per wholesale tier
- Volume-based rebates
- Sales blocked above the credit limit
Store chains
- All branches in one set of books
- Stock moves between branches
- Compare each outlet's results
Services: spa, salon, repair
- Bookings and customer reminders
- Prepaid session cards used down per visit
- Technician pay per job
Small workshops
- Materials in, finished goods out
- Cost per order
- Grow into KIZAI ERP and MES
- Your industry not listed? Leave your details and Kizai will advise on the setup.
Get started in three steps
The hardest part of any software is the initial data entry. Here, the AI does that too.
- 1
Kizai sets it up for your trade
Workflows, ledger templates and pricing rules for your industry, switched on from the start.
- 2
Send what you already have
A product list in Excel, photos of your credit book, recent invoices. The AI builds products, customers, suppliers and opening stock.
- 3
Use it from the first order
No need to finish data entry first. The books fill in with every sale.
The AI speaks up before you ask
Examples of the reminders Kizai AI sends each day.
- Stock
At this week's pace, 5 kg bags of rice will run out before the weekend. Shall I prepare a purchase order?
- Tax deadline
The quarterly return is due soon. Figures are already filled in from your sales book; check them and it is ready to file.
- Receivables
Two customers are past their payment date. I have drafted a polite note for each; approve and I will send them.
Grow without switching software
When the shop becomes a company, your data carries over into Kizai Solution's other products.
Frequently asked questions
Do I have to re-enter my whole product list?
No. Send the Excel file you use, photos of your credit book or a few recent invoices; the AI builds products, customers, suppliers and opening stock. You just review the summary.
What if I say the wrong quantity?
Before saving, the AI always reads the transaction back for you to check. Saved entries can still be corrected, and related ledgers adjust automatically.
How does Kizai AI help with tax?
E-invoices are issued at the point of sale, records are posted daily from real transactions, and returns are drafted from that data for you or your accountant to check. Household businesses moving to a company structure also get Circular 88/2021/TT-BTC templates.
Who can see my shop's figures?
Your data belongs to you and is used only to serve your business. Kizai does not sell data to third parties.
What happens when I open more branches or incorporate?
Several outlets can share one set of books. When you need HR, purchasing or a full ERP, your data carries over to KIZAI HRM, PMS, RPA and ERP.
How much does it cost?
It depends on size and industry. Leave your details at the bottom of the page and Kizai will recommend a suitable plan.
See the AI work on your own drawings
Send a few details and a Kizai engineer will prepare a demo on your factory's sample data.
- 1-on-1 demo with a Kizai engineer
- Try it on your real drawings
- A POC plan that fits your size
Or contact us directly
- Phone
- +84 38 631 2345
- kiennguyen@kizai.vn
- Address
- X5, Tráng Việt, Mê Linh, Hà Nội, Vietnam
- Hours
- Mon – Fri, 08:30 – 17:30 (GMT+7)